Senior Leadership Assistant
- Wrocław, dolnośląskie
- Stała
- Pełny etat
- Executive Support: Manage the Country Director's calendar, schedule meetings, and arrange business travel logistics and expense reports.
- Meeting Coordination: Prepare meeting agendas, briefing materials, and presentations. Take notes during meetings and ensure timely follow-ups on all action items.
- Administrative & Document Management: Maintain an organized online filing system. Handle key administrative tasks, including managing the flow of documents and contracts in collaboration with legal and finance teams.
- Internal Communication: Facilitate effective communication within the team and across departments.
- Event Planning: Organize company offsite events, workshops, team-building activities, and other corporate events.
- Ad-hoc Projects: Assist with special projects and research, such as market benchmarking or new initiatives.
- Experience: Proven experience (min. 2 years) as an Executive Assistant, Office Manager, or in a similar administrative role, preferably in a dynamic or startup environment.
- Communication: Excellent written and verbal communication skills in both Polish and English.
- Proactivity & Autonomy: The ability to work independently, anticipate needs, and manage tasks from start to finish without micromanagement.
- Organizational Skills: Exceptional time management and prioritization skills, with the ability to handle multiple tasks and "filter the noise."
- Digital Proficiency: Advanced user of digital tools, including Google Workspace (Gmail, Calendar, Docs, Sheets) and Slack. Experience with CRM systems like Salesforce is a plus.
- Personal Attributes: High emotional intelligence, discretion, and trustworthiness. You should be resilient under pressure, adaptable to change, and have a positive, proactive attitude.
- Contract of employment
- Hybrid model (3 days from office, 2 days from home) (our office is located in Wrocław, Powstańców Śląskich 9 - MidPoint 71). We are open to people from the Wroclaw area also.
- Support for a healthy lifestyle - subsidized sports card and private medical care
- Full support in your new role, including internal employee training and access to a learning platform
- Takeaway Pay - meal allowance to order food via Pyszne.pl (lunch card)
- In-office perks - fresh fruit, billiards, mini-golf, and ping-pong
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