Facilities Administrator & Receptionist

Kraków, małopolskie
Stała
Pełny etat

8 dni temu

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Receptionist & Facilities AdministratorLocation: KrakowJob Type: Full-Time, fully On-SiteWe are seeking a highly organized and detail-oriented individual to join our team onsite at Rolls-Royce contract as a Receptionist & Facilities Administrator. This role serves as the first point of contact for visitors and employees while managing day-to-day facility operations to ensure a professional, welcoming, and efficiently functioning workplace environment.As a Facilities Administrator, you will take ownership and manage the front of house experience and play a key role in ensuring the smooth and efficient execution of our daily operations at the Rolls-Royce office.Key Responsibilities:Customer Service

Greet, assist and direct candidates, new hires, visitors, contractors and clients professionally
Handle telephone, email, and other queries professionally
Receive, sort, and distribute mail, packages, and deliveries
Book onsite meeting rooms and organize hospitality according to site procedures
Register and distribute documents per local procedures

HSE, Security & Quality

Maintain high level of security awareness and knowledge of emergency procedures

Issue ID and access badges for new hires/vendors/visitors and maintain accurate records, monitor building access and maintain visitor logs/security protocols

Conduct site inductions for new starters and provide first-line support for concerns
Ensure compliance with safety regulations and emergency procedures

Site Operations & Facilities Management

Manage relationships with cleaning services, maintenance contractors, and suppliers
Manage all Facilities helpdesk requests and liaise with service providers
Report and track facility repairs, maintenance requests, and work orders
Conduct daily meeting room and office checks
Monitor and maintain office consumables within agreed stock levels

Additional Responsibilities

Administrative support to site lead: managing personal business calendar and travel bookings
Assist with corporate events
Perform ad-hoc, additional administrative tasks as needed

Sound like you? To apply you need to be / have:

You are passionate about people, providing them with great experiences. A natural "people person" with outstanding Customer Service skills
Exceptional confidentiality and discretion skills, particularly in handling client data, appropriate confidentiality in conversations with colleagues, vendors, and external parties
2+ years of reception or administrative experience
A strong team player with the ability to multitask & prioritise work commitments
High level of organisation and attention to detail
Flexible – able to adapt to rapidly changing situations
Strong communication skills and a solid command of written & spoken English and Polish
Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
Working knowledge of Microsoft Office applications.
Knowledge of compliance and regulatory requirements is a plus.

What You'll Receive

Employment contract
Competitive benefits package including Benefit Systems, private healthcare, and life insurance
Opportunity to work in a professional, stimulating, and challenging multinational environment
Clear long-term career progression opportunities
Freedom to demonstrate your own initiatives
Access to comprehensive training and development programs
Friendly and supportive company culture

Location:On-site –Krakow, POLJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy .Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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