Executive Assistant

• Executive & Team Support: Provide comprehensive administrative and logistical support to ManCom members (5 managers).
• Travel & Expense Management: Coordinate domestic and international travel, including booking flights and hotels, and manage expense reports via Concur.
• Calendar & Meeting Coordination: Manage multiple complex calendars (up to 5), organize meetings with internal and external partners.
• Event Planning & Execution: Lead logistics for significant company events, including the "Hackers Group" (up to 80 attendees), covering venue, catering, agency liaison, workshop setup, transfers, and supplier contact.
• Project Management: Drive dedicated projects in cooperation with ManCom members or HR Business Partners.
• Financial Administration: Manage internal orders, place purchase orders (POs), and work towards reducing PO creator numbers.
• Data & Survey Handling: Utilize Excel extensively for data export from forms/surveys and contribute to data-driven event preparation.
• Operational Support: Handle ad-hoc requests, manage logistics for visiting teams (hotels, local arrangements), and assist with daily office needs (e.g., food orders, supplies).

• Confidentiality: Ability to maintain confidentiality in all aspects
• Experience: Similar role min 3 years
• Exceptional Organization: Multi-tasking, prioritization, and attention to detail.
• Proactivity & Problem-Solving: A "can-do" attitude, ability to anticipate needs, connect the dots, and find solutions.
• Resilience & Assertiveness: Confidently navigate challenges and ensure task completion.
• Strong Communication: Excellent networking and interpersonal skills.
• Language Fluency: Fluent in both English and Polish.
• Technical Proficiency: Advanced Excel skills, experience with Concur. SAP or Ariba knowledge is a plus.
• High Energy: Enthusiasm and creativity for executing diverse projects.
• Communication & Engagement: Act as an engagement officer, fostering effective internal communication.

• Wide benefits package including sports card, private health care, life insurance, pension package, and internal boutique with a discount.
• Friendly and dynamic work atmosphere in the diverse environment of the market beauty leader.
• Possibility to gain hands-on experience in ambitious projects.
• Mentor's guidance and #Learningneverstops mindset: wide learning and e-learning package (more than 22k courses and educational resources)
• dedicated Buddy from day one!
• Plenty of opportunities to grow - cross-divisionally and functionally.

L'Oréal