Business Support Partner EMEA

Warszawa, mazowieckie
Stała
Pełny etat

16 dni temu

Additional Locations: N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions.Business Support Partner EMEA(Regional Marketing support)We are looking for a proactive, highly organized, and detail-oriented professional to join our Business Support Central team as a Business Support Partner. In this role, you will provide essential support to the EMEA Marketing team, helping drive the success of high-impact projects and international events.As a key partner to our EMEA Sales & Marketing organization, you will play a pivotal role in coordinating international congresses and meetings, ensuring compliance, overseeing budgets, and supporting a variety of marketing activities. You'll serve as a central point of contact for internal teams, external agencies, and customers, helping to streamline communication and keep projects running smoothly.This is an exciting opportunity to work in a fast-paced, collaborative, and global environment within one of the world's leading medical device companies, where your work contributes to improving patient outcomes.Key responsibilities will include:

Coordinating and administering internal documents flow required in case of HCP interactions according to compliance requirements (requests management in the corporate system including HCP contract management/invitations letters, pre and post event documentation etc)
Ensure compliance with internal policies, HCP contractual obligations, and local legal requirements depending on the country in the EMEA region
Meetings coordination: support in the organization of medical events such as webinars, advisory boards and sales meetings: internal and external, registering meetings in CVENT
Booking flights, hotels and restaurants, handling registrations, maintaining a regular exchange with participants to keep them informed
Partner with commercial colleagues, congress organizers and/or external agencies to understand the required actions for specific events
Support to spend and budget tracking of the supported business team
Procurement: responsible for ordering products or services for third-party entities as needed, PO processing
Invoice Handling: invoice processing, including payments follow-up and monitoring invoice status to ensure timely payments.
Management of marketing materials stored in an external warehouse (ordering, arranging shipments at the request of business teams, monitoring stocks)
Reference contact person for EMEA Sales & Mkt teams and international customers - obtain/provide information, answer queries related to established policies and procedures. Direct people to the appropriate resource
As part of a Business Support team, provide support and collaborate with Business Support members when needed
Manages work in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner

Our requirements:

1-3 years of experience in similar role in service/ support-oriented role
Experience in meetings organization in a medical device company will be a plus
Proactive and service-oriented mindset with the ability to work independently.
Experience in cross-functional collaboration and stakeholder management.
Very good organizational and task prioritization skills,
Problem solving skills
High attention to detail and keen to learn new skills
Able to work independently and be part of the team
Experience working in a multinational or cross-cultural environment is an asset
Advanced level in use of Microsoft Office (Outlook, PowerPoint, Word, Excel)
Digital tools knowledge will be valued
Excellent verbal and written communication skills, including fluency in English is a must

We offer:

Hybrid work model with flexibility.
Work in an international, dynamic, and innovative environment.
Access to cutting-edge tools and professional development programs.
Career growth opportunities with mentoring, coaching, and global exposure.
Comprehensive benefits package, including:
Private healthcare (Lux Med VIP)
Multisport card / Culture card
Lunch card
Life insurance
Language courses
Employee Assistance Program
Employee Stock Purchase Plan (ESPP)
Internal events & charity initiatives

Requisition ID: 612332As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen.So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

Boston Scientific

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