Administrative Assistant - Board & C-Level Support
- Gdańsk, pomorskie
- Stała
- Pełny etat
- managing the Board’s meeting calendar and coordinating with internal and external stakeholders, including C-level executives and department heads
- organizing Board meetings, including preparing meeting rooms, arranging catering, and tech setup
- handling complex international and domestic travel arrangements for Board members and other teams members, including preparing itineraries, booking accommodations, organizing transport, and completing expense reports
- acting as a communication bridge between the Board and departments, ensuring timely information flow and maintaining professional correspondence
- managing confidential information with discretion and professionalism
- preparing and tracking expense reports for Board members, ensuring accuracy and timely reimbursement
- assisting with planning and coordinating in-office company events and cross-department meetings,
- providing general administrative support to the GetResponse office and its employees on a daily basis
- a minimum 1–2 years of experience in an assistant role supporting C-level executives, Board members, or senior management
- experience managing executive-level travel and logistics across multiple time zones
- excellent organizational skills and attention to detail
- ability to prioritize and manage multiple responsibilities in a fast-paced environment
- a proactive, solutions-oriented mindset with a high level of accountability
- strong interpersonal skills with the ability to build trusted relationships across all levels of the organization
- high degree of discretion when handling sensitive and confidential matters
- familiarity of Microsoft Office products and digital collaboration tools (e.g. Teams, Outlook, JIRA, Confluence, Slack)
- excellent written and verbal communication skills in English (B2+) and Polish (native or near-native)
- experience working on a MacBook
- previous experience in a high-growth, international company or technology environment
- valid cat. B driver’s license
- 5500 – 7500 PLN gross/month on contract of employment
- private medical care for employees and their family members
- employee referral program – up to 10 000 PLN for recommending a friend
- corporate life insurance
- employee pension program (PPE)
- wellbeing and mental health culture – mental health helpline, sport card etc.
- modern equipment – most of our teams work on MacBooks
- English classes
- internal initiatives like webinars, knowledge-sharing sessions, and more!
- Phone interview: We’d like to get to know you, and vice versa. Let us know why you want to join our team and why you’d be a great fit with us.
- Task challenge: Show off your skills! We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.
- Interviews: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what’s in store for you.
- Offer: If you have what it takes, accept our offer and — welcome aboard! Join our team and be in great company!